Author: Cindy Soltis
The IATF transition hasn’t been an easy process for anyone. Planning seems to be an area of concern for a lot of people; below are five tips to make planning your IATF transition easier.
1. Compile the Items Specified of the CF167 Form
The CF167 Form, sent by your auditor(s), is not for you to complete; however, it is a list of items that you need to send to your auditor. The information specified in CF167 is critical to determine your organization’s readiness for the IATF transition.
2. Perform a Gap Assessment
Gap assessments are only required if the remote location has not transitioned to IATF 16949. If a gap assessment is needed, it must be performed for each remote site within your corporation. Combined gap assessments will not be considered for the IATF Transition and will be, regrettably, rejected.
If you would like a FREE Gap Assessment Quote, please feel free to contact your Customer Service Professional (CSP). If you don’t know your CSP’s direct information, you can email DQS at [email protected] or call us at 800-285-4476 and press 2 to speak to a CSP.
3. Perform a Full System Internal Audit
Your company must have a full system internal audit to IATF or full system audit to ISO/TS with a gap assessment which was reported in management review before the IATF Transition can be complete.
4. Identify Your Risks and Objectives
Evaluation of risk is critical for each process identified by the organization. Risk is in regards to the organization’s processes being able to support internal and external processes that ultimately impact your ability to provide quality product on time to the customer. Risk can come in many forms and different impacts. Impacts may not be inherently obvious such as: risk to produce accurate work instructions in a timely manner.
One of the issues that organizations are having the most problems with is determining the difference between efficiency and effectiveness. Effectiveness is the ability to meet the intended outcome of the process, and efficiency is the cost that it takes to meet the effective outcome of the process. Consider for efficiency: overtime, rework, accuracy, # of errors, etc.
5. How to Handle Corrective Actions
Don’t worry if the audit identifies concerns your company needs to address. Very few audits have gone without the need for corrective actions. To close a corrective action all of the above must be identified, and evidence must be provided to the auditor within 60 days of the audit. An on-site follow up must be scheduled as well.
If you have any questions about the IATF Transition or you would like to learn more about DQS’s Gap Assessment, please feel free to contact us.
Evidence Required to Close Corrective Actions
Containment: Containment must include immediate measures to contain the concern. Containment should include timing and number of occurrences identified during containment, so everyone understands how big or small the impact is on the system.
Root Cause: Root cause must be a systemic root cause. What if the system failed to allow this to occur? Please do not write a root cause specific to the individual item identified in the objective evidence. Only systemic root causes will be acceptable.
Corrective action: Actions taken only to resolve the item identified in the objective evidence of the non-conformance will not be accepted. That is containment, not systemic correction. Please send in as much evidence to show the changes in the system.
Effectiveness Verification: Issuing a procedure is not effectiveness verification. If you state that your verification of effectiveness is going to be an internal audit, then we would expect to see results of that audit in the 60-day submission along with any other evidence of implementation that you would send. If it is a layered process audit, do not just send in a blank layered process audit form with the change. Send in several audits with the results so the auditor can see the system is working.