New Year, New Location
Last month, DQS Inc. moved their U.S. headquarters office to Schaumburg, IL. The move was the result of the growth our company has had since the merger between DQS and UL Management System Solutions in 2008.
After expanding our previous office in Buffalo Grove twice in those ten years, it was time to find a new space that would fit our needs. Our new office in Schaumburg is just 10 miles south of our last office, but it is closer to many more amenities, including other business offices, hotels, and restaurants. It is also closer to the airport, which makes getting here easier when visitors come to our office.
As we continue to grow, we have the room to seat additional employees as needed and serve our customers without interruption. Our office was also designed for collaboration within our team with two conference rooms and various other small meeting spaces for team members to work together.
Our new address is 1500 McConnor Parkway, Suite 400. We look forward to continuing to grow and provide the high level of service our customers expect from us.
Revised Energy Management System Published
On August 20, 2018, the International Organization for Standardization (ISO) published ISO 50001:2018, the revision for the energy management system standard. The transition period for existing certificates is confirmed to be three years from that publication date.
DQS, as well as all other certification bodies, is required to stop conducting audits according to ISO 50001:2011 after February 20, 2020.
The main changes to the revised standard are the following requirements:
- Adoption of the ISO High Level Structure (HLS) for management system standards, for compatibility with ISO 14001 and other ISO management system standards
- A stronger emphasis on the responsibility of leadership
- Improved sections on data collection and normalization
- Some clarification of key concepts related to energy performance
Be on the lookout in the next weeks for the release of the DQS transition policy, defining criteria for the transition process.
DQS Inc. Attains ANAB Accreditation to new ISO 45001
DQS Inc. is pleased to be able to offer ANAB accredited certification to the new ISO 45001:2018 Occupational Health and Safety Management System standard.
On March 12, 2018, the new ISO 45001 Occupational Health & Safety Management System standard was released. As the first Internationally recognized health and safety standard, ISO 45001 is designed to provide a single, clear framework for all organizations wishing to improve their OH&S performance. Directed at the top management of an organization, it aims to provide a safe and healthy workplace for employees and visitors.
According to ISO.org, there are many differences between this and other health and safety standards, such as BS OHSAS-18001, but the main change is that ISO 45001 concentrates on the interaction between an organization and its business environment while OHSAS 18001 was focused on managing OH&S hazards and other internal issues. But the standards also diverge in many other ways:
- ISO 45001 is process-based – OHSAS 18001 is procedure-based
- ISO 45001 is dynamic in all clauses – OHSAS 18001 is not
- ISO 45001 considers both risk and opportunities – OHSAS 18001 deals exclusively with risk
- ISO 45001 includes the views of interested parties – OHSAS 18001 does not
- ISO 45001 includes the ISO High Level Structure integrating well with ISO 45001 – OHSAS 18001 does not
These points represent a significant shift in the way health and safety management is perceived. OH&S is no longer treated as a “stand alone”, but must be viewed within the perspective of running a sound and sustainable organization. That being said, although the two standards differ in their approach, a management system established in accordance with OHSAS 18001 will be a solid platform for migrating to ISO 45001.
As one of the first few registrars to receive ANAB accreditation, DQS Inc auditors are ready to help you prepare for your migration or registration today. Contact us today for more information or to get started.
DQS Inc. ISO 45001 Changes FAQ
The ISO 45001 standard will help organizations reduce the burden of occupational injuries and diseases by providing a framework to improve employee safety, reduce workplace risks and create better, safer working conditions, all over the world.
How long will OHSAS 18001 customers have to upgrade?
All certificates to OHSAS 18001 will expire March 12, 2021.
Will I be able to register to OHSAS 18001?
Yes, but only for a short time period. The standard is going to be withdrawn. DQS will cease new registrations to the OHSAS 18001 standard after March 12, 2020.
When was it released?
March 12, 2018
When will DQS be able to issue accredited certificates?
An application is being submitted to our accreditor ANAB in April. Upon approval from ANAB, we will be able to issue certificates.
Who do we count in Manday Calculation?
Revised procedures specify to include contractors/subcontractors personnel performing work or work-related activities that are under the control or influence of the organization, which can influence the organizations OHSAS performance. Employees working from home, in the field or offsite, can certainly affect OHSAS performance. Whereas in the past, sometimes we didn’t count them, now we must.
Will we need a stage 1 or readiness review?
A new readiness review will not be required for companies upgrading from an existing, integrated ISO 14001:2015 and OHSAS 18001:2007 management system, provided the company had a readiness review or stage 1 with DQS Inc. to upgrade to ISO 14001:2015, where the health & safety processes were identified.
New registrations or transfers will still require a formal stage 1
When must upgrade audits be completed by?
December 31, 2020
Does it make any sense to add a 45K certification to an organization that is already RC 14001 certified?
It depends on your business needs. Whereas many of the requirements in OHSAS standard appear in the RC standards, essentially, the RC standard is considered to be an environmental standard. Being registered to RC 14001 doesn’t necessarily mean that all the requirements of ISO 45001 are addressed. It is up to the business to decide if they want to add ISO 45001. If they choose to, it is designed to integrate well with the current versions of RC14001 and ISO14001.
Can the context of the organization be the same or similar to the context of the QMS?
Yes, it certainly can, and in many cases, will. Depending on how you’ve defined your QMS, of course. A single site building for example, with boundaries defined as the property lines, and all activities contained therein may have the same context for QMS, EMS, and OHSAS.
There is a strong position given to workers in the standard, why?
In order for an OHSAS to be strong and healthy, everyone in the organization must feel that he or she shares some responsibility for maintaining a safe environment. This includes employees all the way up to executives.
The new standard recognizes the value of worker consultation in the development of better OHSAS practices and places greater emphasis on employees actively participating in the development planning, implementation and continual improvement of the OHSAS management system.
Gap Assessments available to the FDIS ISO 45001
As we look forward to the highly anticipated release of the Occupational Health & Safety management system standard requirements in late February or March, 2018, DQS has begun making preparations to assist our customers in migrating from the former BS OHSAS 18001 to the new ISO 45001.
Our Lead Auditors have already begun offering gap assessments to the Final Draft International Standard and are beginning the qualification process to conduct upgrades.
Organizations who are currently registered to the OHSAS 18001 standard will have three years to come into conformance with the ISO standard, based on the date when ISO 45001 is published.
The adoption of an occupational health and safety (OH&S) management system is intended to enable an organization to improve its OH&S performance to prevent work-related injury and/or ill health to workers and to provide safe and healthy workplaces.
The ISO 45001 standard has been developed to provide a framework for managing OH&S risks. It has been designed to integrate and harmonize with ISO 14001:2015 and ISO 9001:2015.
This harmonized approach allows for the addition of OH&S specific text including requirements and notes to clarify and ensure consistent interpretation and implementation of the common text in the context of an OH&S management system.
According to the standard introduction, the intended outcomes of the OH&S management system are to prevent injury and/or ill health to workers and to provide safe and healthy workplaces; consequently, it is critically important for the organization to eliminate or minimize OH&S risks by taking effective preventive and protective measures.
When these measures are applied by the organization through its OH&S management system, they improve its OH&S performance. It can be more effective and efficient to take early action to address opportunities for improvement of OH&S performance. It is anticipated that an organization will improve its performance with the implementation of the ISO 45001 standard.
An OH&S management system can also assist an organization to fulfil its legal requirements and other requirements. ISO 45001, like other International Standards, is not intended to increase or change an organization’s legal requirements.
Upon its release, anticipated late February or early March, the standard will be available for purchase here. If you would like to receive a quote for a Gap Assessment, please contact Sales or your Customer Service Representative.
New Updates on ISO 50001:2018
We continue to receive updates on the revisions for ISO 50001:2018, which is expected to be released sometime this year. You can read more about the DIS ISO 50001 standard on our previous blog, and take note of the following updates we received from IAF publications:
- The deadline for transition will be three years from the date of publication of the revised standard.
- Audits to ISO 50001:2011, including initial, surveillance, and recertification, will cease to take place 18 months from the date of publication of the revised standard.
- All certifications to ISO 50001:2011 will expire or be withdrawn at the end of the transition period.
We will continue to bring you more information when it becomes available. In the meantime, if you are interested in becoming certified to ISO 50001, you can request a quote here.
Update on Publication of ISO 45001
The International Standard ISO 45001 will not be released in 2017 as anticipated. Since DIS 1 did not obtain the necessary approval of more than 75%, the International Committee decided in June 2016 that a second draft standard (DIS 2) was required. However, the revision of the current draft standard requires more time than originally planned. A final meeting of the Working Group will be held in Vienna in February 2017, to discuss all comments and objections as well as to prepare the content for the second DIS. Therefore, DIS 2 is to be expected in March/April 2017, and the final draft (FDIS) should be released in October/November 2017 at the earliest.
Against this backdrop, the publication of DIN ISO 45001 is not expected until spring 2018.
We will keep you up-to-date on any further developments of ISO 450001.
IAQG 9120:2016 Support Materials and Webinars
The International Aerospace Quality Group (IAQG) is pleased to announce the 2016 release of AS/EN 9120 Quality Management Systems – Requirements for Aviation, Space and Defense Distributors standard to publication bodies. All certified organizations desiring to continue AS/EN 9120 certification will be required to transition to this new standard, with transition activities occurring according to the table below.
IAQG would like all users to be aware of AS/EN 9120:2016 Quality Management Systems (QMS) deployment support material available on the public IAQG website.
The AS/EN 9120:2016 deployment support material includes:
- Key Changes presentation that includes Clause-by-Clause information
- Correlation Matrix that relates the 2016 to the 2009 standard version and relates the 2009 to the 2016 standard version
- Frequently Asked Questions (FAQ)
IAQG is providing a series of free webinars to stakeholders to help users understand the standard changes and intent. Please select the webinar link that fits best with your schedule and do not sign-up for multiple sessions of the same webinar. The content will be the same and we would like many organizations to have an opportunity to attend. After you register using the link below, you will receive an e-mail with instructions on how to participate.
9120B:2016 Key Changes (1.5hr)
Overview of quality management principles, key changes in ISO 9001 and AS/EN 9120, Clause-by-Clause review and high level summary of changes.
– November 15: 9:00-10:30 EST
Registration URL: https://attendee.gotowebinar.com/register/4350950408459451908
Webinar ID: 755-474-403
– November 29: 9:00-10:30 EST
Registration URL: https://attendee.gotowebinar.com/register/5150352536457340164
Webinar ID: 415-531-043
AS9100D is Now Published
We are excited to announce that the AS9100D (AS9100:2016) has been published. The standard can be purchased at: http://standards.sae.org/as9100d/
Please note revisions of AS9101, AS9110, and AS9120 are underway and expected to be released later this year. We will continue to provide transition plan updates within the coming weeks as the accreditation application and IAQG transition rules become finalized. Below are some initial important dates and activities to be aware of during the transition to the revised standards:
- March 1, 2017 – all currently certified organizations must have communicated with their CB to establish a commitment date for standard transition readiness
- Jun 15, 2017 – all audits started after this date must be to AS9100/9110/9120:2016
- Jun 15, 2018 – all currently certified organizations must have completed their transition audit
- Sep 15, 2018 – all existing certificates to AS9100/9110/9120:2009 that have not completed the transition to AS9100/9110/9120:2016 will no longer be valid. The certification will no longer be eligible for transition, and an initial certification audit will be required.
Five Steps to a Successful 2015 Revision Upgrade Audit
Preparing for your ISO 9001:2015 or ISO 14001:2015 upgrade audit may initially seem like a daunting task, but DQS Inc. is committed to guiding our customers to a successful audit. While we have many resources available for our customers, below are five key steps we believe will help organizations attain a successful upgrade audit.
1. Read our Bulletin.
If you have not already, read a copy of the ISO 9001:2015 and ISO 14001:2015 Bulletin we sent to all customers in September. This document will give you guidance on timing for when you need to upgrade by and when the optimal time for you to upgrade may be. It will also go over the upgrade requirements process.
2. Purchase a copy of new Standard.
We have many resources on our website to help you prepare for the transition to ISO 9001:2015 and ISO 14001:2015, including various recorded webinars. After familiarizing yourself with these items, you will want to purchase a copy and read the new standard so you get at least a basic comprehension of it.
3. Attend an Informational Session.
Take advantage of our Informational Sessions on the ISO 9001:2015 and ISO 14001:2015 standards. We have designed three different courses for each standard as well as an integrated course to give customers a deeper comprehension of the changes on the standards. These are private courses you can have at your facility, but we also have some public courses planned in various locations across the country for the convenience of our customers.
4. Prepare your Team.
Once you understand the changes you need to make at your organization, make a plan of what changes need to occur at your organization to be compliant with these new requirements. When you are ready to make these changes, be sure to communicate these new requirements and changes to your management team as you will need their participation to ensure a successful transition.
5. Schedule a Gap Assessment.
Once you believe your organization is ready for the transition, schedule a gap assessment with DQS Inc. so we can assess any areas of weakness that you should fix before your upgrade assessment. This will help keep the surprises out of your formal assessment.
If you have any questions about these steps or how we can help you prepare for the changes to the standard, please feel free to contact us. We look forward to helping you prepare and continuing the success at your organization.